Title:  Senior Team Coordinator / EA

When you choose AusNet, you’ll join genuine people working together making Real. Progress

At AusNet, we’re the link between renewable energy sources and local communities, playing a key role in the clean energy transition and providing essential energy to every Victorian family.

Help us lead the way, while enriching your career with real people who encourage you to bring your best and make real impact – for your career, our communities, and Australia’s cleaner energy future.

 
Purposeful work with genuinely good people. That’s refreshing.

Become part of a critical team that will guide Ausnet to leading the strategic growth in energy.

In this role as a Senior Team Coordinator / Executive Assistant, you will support the General Manager, Major Projects, Victorian Contestable Transmission with executive co-ordination and assistance. You will also support the Major Projects, Victorian Contestable Transmission Leadership Team in achieving high quality delivery systems, processes and outputs across a range of project streams, supporting project control, co-ordination and project administration tasks.

This role is based in Melbourne and is part of the Major Projects, Victorian Contestable Transmission Team.

This role will deliver real outcomes, including but not limited to:

• Maintaining and ensuring approvals of documents are flagged, followed up and actioned according to timelines for both internal and external requests. Flow of efficiency and no backlog is essential.
• Review and prepare confidential reports, correspondence and presentations using the suite of applications, ensuring high quality and consistent messaging and reporting.
• Managing third party project correspondence, including complaints and external correspondence, and internal reports and project management reports, including dashboard, presentation and minutes.
• Management reporting via document control team, i.e. full accountability for maintaining records on key management communications, reports and external party engagement documents, including storing documents and version control.
• Preparing agendas and minutes for key internal project management meetings and periodic external stakeholder meetings as requested.
• Tracking and collating all the inputs required for internal and client progress reports, preparing the templates, formatting the reports, and issuing to the right recipients.
• Diary and meeting management, email management, minute taking and preparation in support of the General Manager.
• Supporting the management of accounts authorisation, processing purchase orders and invoicing, including liaison with the Commercial Manager and the Financial Controller.
• Creation and management of program documentation (i.e. contact lists, distribution lists, org charts, presentations etc.).
• General administration tasks as required by the Major Project Directors, other General Managers and Executive General Manager of business unit., i.e. organising workshops and key events, preparing collateral meeting materials, creating diagrams, org charts, slides, venue hire and catering, etc.
• Organising meetings, ensuring right resources are invited, rooms are booked, agendas are prepared, minutes are taken, and actions are recorded and tracked properly.
• Point of contact for the Major Projects team (for General Manager portfolio) for both internal and external queries. 

You don’t need to check every box; however, we are looking for a good combination of:

• Demonstrated experience in supporting and co-ordination functions for projects and project management teams
• Delivery of high-quality reporting, documents, minutes and agenda
• Ability to effectively work independently, solve problems and demonstrate proactivity
• A high level of organisational skills and demonstrated effectively handling multiple tasks, setting priorities, managing timeframes and meeting deadlines under pressure
• Experience in coordinating meetings and preparing associated documentation and packs
• Proven Experience working in a Senior Team Coordinator/Executive Assistant/Project Co-ordination role
• Excellent understanding of and expertise in standard office software such as Outlook, Word, Excel, and PowerPoint. Experience using SAP and SharePoint considered favourably
• Organisational skills with the ability to deliver on a range of tasks for various stakeholders with tight deadlines
• Strong customer focus and a continuous improvement mindset

A real place to belong 
 
We celebrate unique voices, refreshing perspectives and diversity in our team. Engage and connect through our social club, family day, wide range of events or by joining one of our Employee Network Groups.  

 
We believe in more than just competitive pay. Here’s what sets us apart:

• Flexibility: whether this is hybrid work, flexible hours, or part time arrangements, we’ll work with you to help balance work and life.
• Leave: more than typical personal leave and a generous 14 weeks of paid parental leave, with no minimum service.
• Community giving: a paid day to volunteer with our social impact partner, Foodbank, or for a cause that matters to you.
• Perks: we offer all the other perks you’ve come to expect like purchased leave, income protection insurance, novated leasing, corporate discounts, private health cover discounts and more.

As an industry in transformation, we’re excited by the possibilities ahead.

So, if you’re passionate about our purpose and committed to making real progress, bring your energy and join AusNet. Together, we can shape a new way forward.